Should I hire a payroll service?

The Milestone Team September 22, 2022
Should I Hire a Payroll Service_

Hiring a payroll service is a great option for any small business. A good payroll service can help you prepare paychecks, pay payroll taxes, and report on payroll even if you have only one employee. It’s important to keep in mind that one fine or penalty for a missed payment or report may be greater than a whole year’s worth of service. Having accurate, on-time, and compliant payroll should be a top priority, and using a payroll service is a great way to accomplish this. 

Should I hire a payroll service

There are a number of benefits that are provided by payroll services for small businesses:

Reasons to Outsource Payroll

Providing a better working environment for employees

Employee self-service portals, direct deposits, electronic payroll records, digital W2s, and convenient ways to update personal information are all provided by payroll providers. Not to mention, paychecks that are deposited on time and accurately.

Make savings in the long run

It may be more cost-effective to use full-service payroll services rather than hire a full-time payroll expert or accountant. 

A Scalable Solution

No matter how many employees you have or how many features you add, flexible payroll options make it easy for employers to ensure compliance and track payroll taxes.

Collection and analysis of data

Benefits administration, payroll taxes, and employee use of payroll and HR features can be monitored through integrations with accounting software and time-tracking applications.

What Are Payroll Services?

The term payroll refers to the total amount an employer must pay their employees at a given time or date. As well as this, compensation can be described as the process of rewarding employees for their contributions to their companies. A small business’s payroll is probably its most important administrative task. A company’s financial stability and reputation are reflected in its ability to send on time and accurate payroll. Employees may lose trust in the company when paychecks are not made on time or errors occur. Employees are more motivated and engaged when their paychecks are accurate and on time. There is no margin for error when it comes to payroll processing services. In order to ensure success for their business, payroll service specialists should use the right tools and design the right processes.  In a full-service payroll company, business owners can find the payroll solution they need.

There is more to payroll than writing checks and setting up direct deposits. A payroll service provider’s responsibilities include: 

  • Tracking time
  • Calculating an employee’s gross wages
  • Subtract taxes and other deductions 
  • Paying employees
  • File and deposit taxes
  • Keeping important records and information safe

Cheapest Payroll Service

The cheapest Payroll service is Wave. It offers a lot of features in its free model, including unlimited income and expense tracking, unlimited bank and credit card connections, complete invoices with a credit card, bank payment functionality, and accounting reports for cash flow, profit, and loss. If you add payroll through Wave, you will be able to pay your employees within minutes.

The price breakdown is $35 monthly & $6 per active employee. Wave becomes the cheapest payroll service for one employee coming out to about $41 dollars per month. It includes:

  • Providing direct deposit, T4s, and full tax remittances to the employees.
  • A guarantee that you will receive results that are accurate.
  • You will find a step-by-step guide that will guide you in setting it up in an easy manner.
  • Forms and documents that are easily accessible.

It is important to note, that if you use cheap payroll software, you run significant risks. In the accounting industry, there is little room for error, and you usually get what you pay for. Accounting plays a crucial role in business decision-making and compliance. Investing in better accounting software will, therefore, pay off in the long run. Milestone recommends Gusto as our small business recommendation.

Payroll Services for Small Business

There is no small business owner who wants to spend all of their time managing payroll. Growing their business and building their team is what they want to focus on. In spite of this, payroll for small business is an integral part of any business. Getting it right can be challenging, and it’s outside many entrepreneurs’ wheelhouse. When there is no process in place, big mistakes can be made, such as noncompliance with tax and labor laws, as well as damaging employee morale. Payroll services that are user-friendly and intuitive for entrepreneurs are the best payroll for small businesses. There is no doubt that ease of use is the most important factor. The last thing you want to do is to add to the small business owner’s plate, you want to take it off of their plates.

Our recommendation for small business owners is a small business payroll service like the one Milestone offers, not just payroll software. The payroll service provides a dedicated payroll representative who runs reports and can help business owners make adjustments as needed. Milestone will help set up a modern payroll system including payroll software. In today’s world of virtual employees who live in various states, a payroll manager is responsible for managing the different tax implications for each state. It’s a breeze to set up new employees and business owners. 

Say Yes to Outsourced Payroll with Milestone

A team of experienced accountants and human resources professionals at Milestone will help you succeed and grow your business. We are here to help you accurately calculate payroll for your small business. Do not hesitate to contact us to get started. 

Related Content


What Payroll Company Is The Best?

There are many excellent payroll service companies in the marketplace. They all offer different pros and cons, and the best ...

What are the names of payroll companies

What Are The Names Of Payroll Companies?

There are tons of popular payroll service companies, from ADP, to Gusto, to Rain. The best way to find a ...


What Are The Different Types Of Payroll Systems?

The two different types of payroll systems are payroll processors and payroll softwares. A payroll processor is a system where ...

Stay in the know