Best Payroll Service for Small Businesses (and How to Choose One)

The Milestone Team November 23, 2022
Choose the Best Payroll Service For Small Business

Setting up payroll can be a challenging part of starting a new small business. Here are a few things to look for when considering payroll services for your company. 

What To Look For In A Payroll Service For A Small Business.

  • Effortless Convenience

The payroll process can be time-consuming and challenging, but using small business payroll services can help you save time and energy. Payroll outsourcing simplifies the process for small businesses by allowing them to submit their hours, deductions, and salaries directly to their outsourced payroll provider. The payroll provider then handles the rest. 

  • Enhances Functionality

It is important to choose a payroll service that is both user-friendly and technically sound for your small business. In addition to direct deposits and employee retirement plans, the best payroll service will expand the business’s capabilities beyond those of the internal payroll team. W2 forms, tax calculations, and management reports are also provided by most payroll services.

  • Dependable Accuracy

The best payroll services have the expertise and quality assurance processes needed to process payroll quickly and easily. A quality provider will ensure that your payroll is done quickly and without mistakes.

  • Maintaining Compliance

There are a variety of state and federal laws governing payroll, which are constantly changing. A payroll provider will be up to date with the laws and regulations because this is their main focus. You can save money on legal fees by using a small business payroll servicer who understands these issues and makes sure you are in compliance.

What is the Best Small Business Payroll Software?

How to choose the best payroll service for a small business

Milestone recommends Gusto and Rippling to provide the best payroll services for small businesses. Here is a quick overview of each software:


With Gusto, you can manage payroll, benefits, hiring, and management resources efficiently. Gusto is an affordable option for small businesses looking for a straightforward and simple payroll solution. As of now, Gusto offers a limited number of integrations, but it is on its way to becoming a full-service HR platform. 

Gusto payroll starts at $40 per month + $6 per employee, making it one of the most affordable options on the market.


Using Rippling, companies can integrate payroll, benefits, HR, and IT systems together on a single platform. Automating a great deal of your busy work can be accomplished by bringing all your employee information and systems together. A modern, technologically advanced, and comprehensive solution, Rippling integrates with over 400 apps. It has unique features, such as inventory management and device management, which you and your team can easily set up and use. When it comes to small businesses with remote employees, Rippling is the best solution.

With Rippling’s core platform, payroll cost calculators begin at $35 per month. This includes features like employee onboarding and offboarding, document management, workflow automation, policy and permission management, and access to more than 500 app integrations. It costs an additional $8 per employee per month for payroll services. Rippling pricing is created for each business individually based on the number of products and employees.

Milestone Offers the Best Payroll Service For Small Business

Entrepreneurs need payroll services that are user-friendly and intuitive. The most important factor is the ease of use. You want your payroll system to be a central hub that is easy to navigate for your employees.

With Milestone, you can rest assured that your payroll is handled correctly. When it comes to payroll processing, there is no room for errors. Milestone ensures success by using the right tools and designing the right processes with our payroll experts. Milestone knows each small business is different, so we offer customized pricing based on the level of service, the number of employees, the frequency of your pay cycles, etc. Milestone experts can help you with:

  • Payroll Administration

As a business owner, payroll can consume so much of your time. Regain your focus with Milestone. We have deep payroll processing and optimization experience for companies of all sizes. 

  • State & Local Registrations

Milestone can help you navigate the maze of federal, state, and local regulations. When you hire employees in multiple states, payroll becomes even more complicated. Be confident you are ready to onboard, pay, and work with employees located anywhere around the country with Milestone.

  • System Selection & Implementation

It can be very complex to implement new payroll software. Milestone utilizes best-in-class technology. Our experts help you select the best system for your business and make the implementation process seamless for your employees. As part of the implementation and onboarding process, Milestone will also be responsible for running day-to-day operations.

Contact Milestone today to see how our team of experts can help you find the easiest way to do payroll for your small business.

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